Describe the activity across the project lifecycle
Discuss construction, access, maintenance and eventual changes relevant to the design being considered. A health and safety question should identify the activity and interface, not merely list a hazard word. Ask the design team what information is needed for its decision.
Illustrative question: maintenance access
A concept drawing shows equipment in a position that prompts a question about future maintenance access. Record the drawing revision, the maintenance activity and the information still needed. Refer the issue to the appropriate designer; do not substitute an unreviewed design solution or claim that the adviser has authorised the design.
Follow the response into project information
Record whether the designer needs more information, changes the design or explains the proposed arrangement. Link the response to the updated drawing or decision record. Where a residual issue remains relevant to later work, identify how the project team will receive that information.
Keep review boundaries clear
The discussion register is an information and decision trail. It is not a design certification, a complete hazard register or evidence that every stage has been reviewed. Agree who maintains it, which meetings it informs and what constitutes an adequately recorded response.
Compare the evidence
| Field | Illustrative content |
|---|---|
| Reference | Drawing revision and equipment location |
| Question | How will the relevant maintenance activity be accessed? |
| Decision owner | Appropriate design authority |
| Response evidence | Revised drawing or recorded explanation |
| Later interface | Information needed by the next project stage |